Launching a pilot program might seem like a big step, but you don’t have to do it alone. At Everyday Speech, we’re here to support you every step of the way—from setting up accounts to providing training that fits your team’s schedule. Our goal is to make the process simple and effective, so you can focus on what matters most: your students.

This guide walks through the key steps of running a successful Everyday Speech pilot, from defining clear goals to engaging your team and evaluating results. By the end, you’ll have the insights you need to decide if Everyday Speech is the right fit for your district.

Why Pilot Everyday Speech

First, let’s talk about why your team should pilot Everyday Speech:

Piloting Everyday Speech offers schools a chance to explore how our platform can transform teaching and learning in practical, measurable ways. Here’s why districts choose to pilot with us:

• Free for All Users: Pilots offer full, extended access to the Everyday Speech platform at no cost, allowing schools to experience the complete curriculum without budget constraints.
• Tailored Support: From onboarding and training to regular check-ins, our team partners with educators to ensure a seamless pilot experience.
• Collaboration and Feedback: Pilots foster collaboration among educators and provide opportunities to share feedback that shapes program adoption.
• Proven Outcomes: With tools to track student progress and streamline workflows, pilots provide measurable results that help districts make informed decisions about implementation.

Steps for a Successful Pilot

1. Define Goals with a Clear Focus

Before launching a pilot, it’s critical to establish a clear vision for what you want to achieve. Ask yourself and your team:

• Are you addressing specific student challenges, such as managing Tier 2/3 interventions or improving social communication skills?
• Do you want to measure outcomes like collaboration between educators, student engagement, or lesson completion rates?
• How will success be defined? What metrics will matter most for your team and administrators?

💡 Practical Tip: During discovery calls with Everyday Speech, share the challenges your district faces and potential objectives there might be stakeholders. This ensures the program is tailored to meet your goals.

2. Assemble a Cohesive Team

A pilot’s success depends on the educators and staff participating. The right team creates collaboration, accountability, and buy-in across departments.

• Who to Include: Recruit educators who will be active participants, including SPED teachers, SLPs, and behavior specialists.
• How to Encourage Engagement: Choose team members who are excited to provide feedback and discuss strategies during team check-ins.

💡 Example: A district in Texas engaged its SPED team, including counselors and social workers, to pilot Everyday Speech. Regular group meetings fostered collaboration and inspired ideas for expanding the program district-wide.

3. Use Everyday Speech Resources

We know how much you already have on your plate, and starting a new program shouldn’t feel like even more work. That’s why Everyday Speech is designed to make your pilot as simple and straightforward as possible, so you and your team can focus on supporting your students.

Here’s how we set you and your team up for success:

• Live Training: We’ll lead training sessions designed to get your team comfortable with tools like video modeling, progress tracking, and lesson planning. No extra prep needed—just show up, and we’ll take it from there.
• Resources on Your Schedule: Whether it’s during a planning period or late at night, our on-demand training materials are there whenever your team needs them.
• Quick Wins You Can See: To help your team hit the ground running, we highlight lessons and activities that align with your district’s goals, giving educators an immediate sense of what’s possible.

💡 Insight: A district in Illinois saw a 15% increase in lesson engagement in just one month by focusing on pre-selected tools that made collaboration easier.

4. Build Admin Engagement

Involving administrators from the beginning ensures alignment between the pilot’s goals and the district’s overall priorities. Here’s how to keep admin support strong:

• Kickoff Meetings: Set expectations early and explain how the pilot’s success will be measured.
• Progress Updates: Share mid-pilot results and feedback from educators to build momentum.
• Tailored Data: Highlight how specific Everyday Speech tools address district priorities, such as intervention planning or student progress tracking.

💡 Pro Tip: Share stories or data from other districts’ successful pilots to demonstrate Everyday Speech’s value.

5. Track, Measure, and Adapt

Successful pilots thrive on thoughtful observation and adaptability. Everyday Speech provides tools to help you:

• Gauge Educator Experience: Facilitate team check-ins or distribute quick surveys to understand how educators perceive the platform’s impact on their daily workflows.
• Focus on What Matters: Highlight how Everyday Speech simplifies prep time and supports teachers in delivering effective lessons.
• Address Challenges Early: Use educator insights to identify potential roadblocks and refine strategies for a successful pilot.

💡 Action Step: Use pre-set surveys to capture educator feedback on how Everyday Speech saves time and enhances lesson delivery.

6. Transition from Pilot to Implementation

At the end of the pilot, it’s time to evaluate outcomes and plan for next steps. Focus on:

• Decision Calls: Schedule meetings with administrators to review results and determine readiness for broader adoption.
• Showcase Educator Successes: Share examples of how the platform improved workflows or student outcomes during the pilot.
• Scaling Options: Discuss tailored implementation plans, including additional training and expanded access.

💡 Example: A Colorado district expanded Everyday Speech across all elementary schools after educators reported significant improvements in collaboration and student engagement.

Conclusion

Piloting Everyday Speech is a powerful way to explore how evidence-based practices can support your educators and students. By defining goals, engaging your team, and leveraging the insights gathered throughout the process, you’ll gain a clear understanding of how this program fits into your district’s long-term goals.

Ready to take the first step? Fill out this form to start your pilot!